General Institutional Information
Additional information can be obtained upon request through the Admissions Office.
Office: McDowell Columns Building, 1st Floor
Chowan University is not required to comply with reporting for Gainful Employment since all programs we offer end in the receipt of a degree.
Additional Information can be obtained upon request from the Student Affairs Office.
Alan Scott, Director of Residential Education
Office: Penny Hall, 2nd Floor
Additional Information can be obtained upon request through the Learning Center.
Dr. Ella Benson, Director of Disability Services
Office: Camp Hall, Room 121E
Chowan University Bookstore
Hawk Flight Book Program – Chowan University is proud to announce our new Hawk Flight Book Program starting fall 2018. Students are automatically enrolled in the program, which allows students to obtain all required books for their course load. The full-time student rate is $295 per semester and the part-time rate is $155 per semester, which is applied to the student's account. Students have the ability to opt-out of the program via MyCU (Business Office Folder). Opting out of the Hawk Flight Book Program does not relieve the student's obligation to have books and required material for each course. If you have questions, please call the Business Office at 252-398-6290.
Copyright Policies and Sanctions
US Department of Education Policy
Additional information can be obtained upon request through the Registrar’s Office.
Richard Todd, Registrar
Student-Right-To-Know (Student Outcomes)
Integrated Postsecondary Education Data System (IPEDS) Data Center
Additional Information can be obtained upon request from the Registrar’s Office.
Richard Todd, Registrar
Plans for Academic Program Improvement
Information can be obtained upon request from the Office of the Provost.
Office: McDowell Columns Building, 3rd Floor
School of Education
Office: Texie Camp Hall, 1st Floor
Financial Aid Information
General Financial Aid Information
Additional information can be obtained upon request through the Financial Aid Office.
Office: McDowell Columns Building, 1st Floor
Tuition and Fees
A description of the fees for attendance is published in the Chowan University Catalog or may be obtained through the Financial Aid Office.
Eligibility Requirements for Financial Aid
Student eligibility requirements are listed in the following documents:
- Chowan University Catalog
- Specific aid applications (i.e., loan applications for Stafford Loan describe eligibility requirements).
To be eligible to receive need-based Federal assistance, a student must:
- Be enrolled in an eligible program of study.
- Be a U.S. citizen, U.S. national, or U.S. permanent resident or reside in the United States for other than a temporary purpose (supportive documentation may be required to verify residency or citizenship status).
- Maintain satisfactory academic progress in their course of study.
- Not be in default of any loan or owe a repayment on a Federal Pell Grant, FSEOG, or State Grant.
- Demonstrate financial need.
Students may obtain criteria for selecting recipients and determining award amount by making an appointment with a Financial Aid Administrator.
Eligibility Requirements for High School Equivalency Testing
A resident of the state of North Carolina who has not graduated from an accredited high school is eligible to take the high school equivalency test in accordance with rules set by the State Board of Educations.
GED Test Center
- Roanoke Chowan Community College is the closest to Chowan University, and serves as an official GED Test Center for students who do not have a high school diploma.
- You must be 18 years old to test in North Carolina; however, a waiver to test at 16 or 17 may be granted if the student meets the following requirements.
- If you are 16 or 17 years old, North Carolina requires approval for an exception. Contact your local North Carolina Basic Skills Education program for the appropriate form(s).
- In North Carolina, you’re not required to be a resident, but you must take and pass the last test in your battery in North Carolina to be awarded a diploma from North Carolina.
- Some states allow people who don’t live there to take the GED® test and others don’t. You’ll need to check the residency requirement for the state that you’re interested to test in.
- North Carolina doesn’t require you to prepare for the GED® test in an adult education classroom.
- You are not required to take the GED Ready® practice test before taking the official GED® test.
- North Carolina charges $20 per module for the GED® test.
- In North Carolina, there is no waiting period for your first two retakes. After taking a test subject 3 times, you'll have to wait 60 days each time before retesting. There's no limit to how many times you can test in a year.
- You will receive two free retakes for every GED® test subject you purchase but don’t pass. GED Testing Service waives its $20 testing fee, North Carolina does not require any additional fees.
- After taking a test subject 3 times (and not passing) you'll have to wait 60 days before retesting for each subsequent test and the price of your 3rd retake will be full price.
- North Carolina has partnered with GED Testing Service for fulfillment of requests for GED® transcripts and diploma.
Financial Aid Forms
The procedures and forms required to apply for financial aid are published in the Chowan University Catalog. In addition, notices announcing deadlines and application availability are distributed from the Financial Aid Office. Aid is awarded on a first-come, first-serve basis using a priority deadline. Students who complete their files after this priority date may receive limited funding.
There are many forms which may be required to evaluate student aid eligibility. However, a student need only apply for admission and file the Federal Application for Federal Student Aid (FAFSA) to begin the application process.
Additional documents may be requested to complete processing of the aid request. Notifications of these additional required documents are sent to students through a Request for Additional Information Form. Additional information may include, but is not limited to, the following:
- Proof of citizenship
- Proof of selective service registration
- Marriage certificate
- Copy of Social Security Card
- Verification Worksheet
- Tax Return Transcript (parent and student and/or spouse)
- W-2’s (Parent and student and/or spouse)
- Zero Income/Non-Tax Filer Verification Form (Parent and student and/or spouse)
- Asset Form (Parent and student and/or spouse)
Paper copies can be obtained upon request through the Financial Aid Office.
Assistance Available From Federal, State, and Institutional Programs
Financial aid funds may be categorized into four basic sources: federal, state, institutional, and private.
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (FSEOG)
- Federal TEACH Grant
- Federal Work Study (FWS)
- Federal Subsidized Stafford Loan
- Federal Unsubsidized Stafford Loan
- Federal Parent Loan for Undergraduate Students (PLUS)
- North Carolina Need Based Scholarship (NCNBS)
- Pennsylvania State Grant Program (PHEAA)
- Rhode Island State Grant Program (RIHEAA)
- Presidential Scholarship
- Alumni Scholarship
- University Scholarship
- Opportunity Grant
- Leadership Scholarship
- Trustee Scholarship
- Dean’s Scholarship
- Academic Scholarship
- Music Scholarship
- Athletic Scholarships
- Endowed Scholarships
- Need Based Grants
Federal Direct Loans
Federal Direct Subsidized and Unsubsidized Stafford Loans (Student)
The federal government allows students to borrow direct Stafford loans in their names to assist in paying for their education. These loans must be repaid, including principal and any accrued interest. Direct Loan services provide a variety of deferment options and extended repayment terms. Student loans include the Federal Subsidized Stafford and the Federal Unsubsidized Stafford loan. Unsubsidized loans accrue interest while the student is in school.
In order for student loans to be disbursed, the student must complete the Stafford Loan Master Promissory Note (MPN) and Entrance Counseling. These documents need to be completed signed electronically using the student’s FSAID. For more information, visit studentaid.gov.
Federal Direct PLUS Loan (Parent)
The Federal Direct PLUS Loan is available to parents of dependent students. The maximum amount that may be borrowed is calculated by subtracting the financial aid offer from the total cost of attendance. PLUS Loan borrowers are subject to a credit check to determine creditworthiness.
In order for the PLUS loan to be disbursed, the parent must complete the PLUS Loan Master Promissory Note (MPN). This document needs to be completed and signed electronically using the parent’s FSAID. For more information, visit studentaid.gov .
National Student Loan Data System (NSLDS)
NSLDS is available for current and former students to access the amount of student loans borrowed, servicer contact information and view their Pell Grant records.
When a potential student, student, or parent of a student chooses to borrow a federal loan as part of HEA, the loan will be submitted to the National Student Loan Data System (NSLDS), and will be accessible by guaranty agencies, lenders, and schools determined to be authorized users of the data system.
Regulations require that students must complete the Federal Stafford Loan Entrance Counseling before loans can be disbursed to the school.
Department of Education's Entrance Counseling Brochure
Regulations require that students complete Federal Stafford Loan Exit Counseling before graduating, withdrawing or falling below half time (6 credit hours).
Department of Education's Exit Counseling Brochure
Private Loans / Alternative Loans
Private or alternative loans are unsecured, credit-based loans that are not guaranteed by the federal government. Please note that a credit worthy co-signer may be required. We have carefully considered our selections in order to provide you with the best possible list of suggested lenders. Chowan University does not endorse any particular lender and you are free to choose a lender that is not listed on our Preferred Lenders List. Please borrow conservatively.
Regulations require that private loan lenders obtain a self-certification signed by the loan applicant before disbursing a private loan. The Self-Certification Form can be accessed by clicking here. The borrower must complete the Self-Certification form (which is provided by the lender as part of the application process) and return it to the lender (do not send it to Chowan University). The intent of the form is to inform the borrower of other borrowing options which may offer better terms and conditions; and that the borrower is aware of the amount of educational costs. If you need assistance with completing the form, please call us at 252-398-6535.
For examples of Withdrawal Calculations (Return to Title IV and Institutional Charge Reduction) click here.
Students Financial Aid Rights and Responsibilities
As a recipient of financial aid, there are certain rights and responsibilities of which students should be aware. These rights and responsibilities of students on financial aid can be found below.
Chowan University Catalog
Award Package Inserts
Students have the right to know the:
- The financial aid programs that are available at Chowan University.
- The process and procedures that must be followed in order to be considered for financial aid.
- The criteria used in selection of recipients, and the method used for calculating need.
- The various programs on the financial aid award and how the need was determined.
- The refund and repayment policy at the University.
- How the Financial Aid Office makes its determination on such questions as student progress, the appeal process, and other decisions.
- The terms, including repayment of any loan allocated by the University.
Students are responsible for:
- The timely and proper completion of all necessary forms by the established deadlines, and the accuracy of any information provided to the University in the financial aid application.
- Promptly providing any additional information requested by the Financial Aid Office.
- Keeping the Financial Aid Office informed of any changes in address, name, marital status, financial situation, or any change in student status.
- Reading and understanding all financial aid forms sent and/or signed and keeping copies of forms.
- Notifying the Financial Aid Office of any scholarship, grant, or other resources made available from non-University sources while receiving financial aid.
- Notifying the Financial Aid Office if the student withdraws from the University or changes enrollment status. Because some repayment may be expected on a prorated basis, future aid may be suspended if arrangements for payment are not made with the Financial Aid Office.
- Maintaining satisfactory academic progress in order to be considered for financial aid.
- Visiting the Student Loan Coordinator's Office and or the Financial Aid Office for an exit interview if in receipt of a Perkins or Direct Loan (formerly Federal Family Education Loan) and do not plan to return to school the following semester.
- Re-applying for aid each year.
Federal Work Study Program
Federal Work Study is not a scholarship, but a chance to earn money for college. Please note that Chowan University does not guarantee that any student who qualifies for the Federal Work Study Program will be given a job. Freshman students are sent paperwork regarding job placement and orientation. Upperclassmen have the opportunity to seek employment anywhere on campus. Qualified Work Study students will usually fill most open positions.
Students will be notified if awarded Federal Work Study. The following must be completed in order to participate in the Federal Work Study Program at Chowan University:
- Complete the current year FAFSA listing Chowan University’s school code (ex. Enrolling Aug 2020 - May 2021 would complete the 20-21 FAFSA)
- Completed the verification process if scheduled for verification
- Receive and accept Federal Work Study offered on the Financial Aid Award Letter
- Review online job postings, and apply with applicable departments via College Central.
- Complete the Work Study Contract, I-9 and W-4 Forms
Drug-Related Convictions and Student Ineligibility for Federal Student Aid
If a student has been convicted of sale or possession of an illegal substance during a period of enrollment in which the student received federal aid, the following will apply:
If a student is convicted of an offense involving the possession of an illegal substance, the ineligibility period is
- First Offense = 1 year from date of conviction
- Second Offense = 2 years from date of conviction
- Third Offense = Indefinite period
If the student is convicted of an offense involving the sale of an illegal substance, the ineligibility period is
- First Offense = 2 years from date of conviction
- Second Offense = Indefinite period
A student may regain eligibility by successfully completing a drug rehabilitation program that complies with criteria established by the U.S. Department of Education.
A qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements:
- Be qualified to receive funds directly or indirectly from a federal, state, or local government program.
- Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
- Be administered or recognized by a federal, state, or local government agency or court.
- Be administered or recognized by a federally or state-licensed hospital, health clinic, or medical doctor.
The period of ineligibility begins as of the date of the conviction. A conviction is defined as a conviction that is on a student’s record at the time the student’s eligibility is being determined. A conviction that was reversed, set aside, or removed from the student’s record is not relevant.
An illegal drug is a controlled substance as defined by section 102(6) of the Controlled Substances Act [21 U.S.C. 801(6)] and does not include alcohol or tobacco. Students may obtain additional information on eligibility by contacting the U.S. Department of Education at 1-800-557-7394.
Privacy of Student Records –FERPA
Family Educational Rights and Privacy Act (FERPA)
Chowan University Student Handbook pg. 25
The Family Educational Rights and Privacy Act (FERPA) is a federal law designed to protect the privacy of a student’s education records. FERPA gives parents certain rights with respect to their children’s education records at Chowan University. These rights transfer to the student, or former student, once he or she becomes an “eligible student” by beginning to attend Chowan University.
Health and Safety
Campus Security Act (Clery Act)
Chowan University complies with the Campus Security Act. Public Safety prepares and distributes an annual report and monthly crime statistics to members of this academic community. Crime statistics are available upon request through the Public Safety Office.
Office: 401 Union Street, Murfreesboro, NC
The Campus Security Act requires colleges and universities to:
- Publish an annual report every year by October that contains three years of campus crime statistics and certain campus security policy statements;
- Disclose crime statistics for the campus, public areas immediately adjacent to or running through the campus, and certain non-campus facilities and remote classrooms. The statistics must be gathered from campus police, local law enforcement agencies, and other University officials who Have “significant responsibility for student and campus activities;”
- Provide “timely warning” notices of those crimes that have occurred and pose an ongoing “threat to students and employees;” and Disclose in a public crime log “any crime that occurred on campus...or within the patrol jurisdiction of the campus police or the campus security department and is reported to the campus police or security department.”
Campus Security Policies, Campus Safety, and Crime Statistics
The department provides law enforcement services to our university community. Chowan University has its own campus police department under the direction of the Chief of Campus Police. Our officers are trained and certified to enforce the laws of the State of North Carolina just as any other law enforcement officer in the state. The department works in conjunction with local municipal and county agencies to provide police protection 24 hours per day, 7 days per week, and 365 days per year. The department’s primary goal is to provide a safe and secure environment of the University community to accomplish its mission.
Student Handbook pg. 38
Student Handbook pg. 42
Missing Student Policy
Student Handbook pg. 46
Student Handbook pg. 45
Emergency Response and Evacuation
Information is available upon request through the Public Safety Office.
Annual Security Reports
Yearly reports include the records of criminal offenses, hate crimes, arrest, and disciplinary actions on campus, in residence halls and on public property and fire statistics. Reports may also be found on the Public Safety webpage.
Drugs, Alcohol and other Guidelines and Policies
Student Handbook pg. 45
Information is available upon request through the Department of Student Affairs
Office: Penny Hall, 2nd Floor
Athletic Department Information
Athletic program Participation rates and financial support data
Equity in Athletics Data Analysis Cutting Tool Website
Additional Information can be obtained through the Athletic Department.
Alexis M. Avery
Athletic Director of Compliance
Office: Helms Center, 2nd Floor
Constitution Day celebrations are coordinated annually by Dr. Danny Moore, Provost and Vice President for Academic Affairs, which emphasizes leadership, service, and civic values. Additional information about this year’s event can be obtained upon request through the Provost Office.
Office of the Provost
Office: McDowell Columns Building, 3rd Floor