Check-In

Simons Hall stairs

spring 2024 check-in

New students check in on Sunday, January 7th, beginning at 9 am and ending at 3 pm in Penny Hall (#15 on the campus map). Returning students can access their room after 9 am on Sunday, January 7th.

All students should complete the check-in process on Monday, January 8th, beginning at 10 am and ending at 2 pm in the Hawks Nest (#31 on the campus map).

Failing to check in and complete the check-in process could result in a fine and loss of your residence hall space. 


fall 2024 check-in

New students check in on Saturday, August 19th, beginning at 9 am and ending at 2 pm.

Returning students move in on Sunday, August 20th, beginning at 10 am and ending at 2 pm.

All students begin the process at the Hawks Athletic Center (757 Union Street) for key pick-up and additional instructions.

Express Check-In Information

You can speed up the check-in process with Express Check-In. To qualify for Express Check-in, you must complete and return the following before August 1, 2023:

View your check-in status* on MyCU

*Beginning July 15, 2023, you can check on your status of the required items to qualify for Express Check-In by going to the MyCU Portal, log in using your network ID and password, then click on the Student tab, and then Business Office. (New students: You will get your network ID and password from your advisor when you register for your classes.)  Commuters will be sent an e-mail prior to the start of school with instructions on Express Check-In procedures

IMPORTANT DATES TO REMEMBER:

Due Date: August 1st – Payment Deadline – chowan.edu/payments
Due Date: August 1st – Hawk Flight Book Rental Opt-out – mycu.chowan.edu/ics
Due Date: August 25th – Accident and Sickness Plan Waiver – chowan.edu/insurance
Due Date: August 25th – Meal Plan Change Request Form – mycu.chowan.edu/ics 

If you have questions regarding Check-in, please call your Admissions Counselor at 1-888-4-CHOWAN (1-888-424-6926) or 252-398-6230. You may also fax your information to (252) 398-1190 or email it to enroll@chowan.edu.

Failure to pay or make satisfactory arrangements with the Business Office by December 1st for spring or August 1 for the fall semester balance may result in losing your room reservation if other students are waiting for a room. Failing to check in on the assigned day could result in a fine and loss of your residence hall space. 


Helpful Information

 All resident students are required to participate in a meal plan. The University offers three meal plan options:

  • 19-meal plan:  This plan includes 19 meals per week, 30 conversion meals per semester, and $25 in Dining $ per semester. This meal plan is available to all students on campus.
  • 14-meal plan: This plan includes 14 meals per week, 30 conversion meals per semester, and $75 in Dining $ per semester. This meal plan is available to all students on campus.
  • 10-meal plan: This plan includes 10 meals per week, no conversion meals, and $150 in Dining $ per semester. This meal plan is available only to students residing in the Whites Crossing Apartments (not suites). 
    • Murf’s is a snack bar located in the Hawks Nest.
    • Conversion meals are meals that can be used in Murf’s in lieu of a meal in the cafeteria.
    • Dining $ are funds placed on your HawksCard that may be used during the semester in the cafeteria or Murf’s.

All new students are billed based on the 19-meal plan unless you have informed us that you prefer the 14-meal plan via the Meal Plan Change Request Form. Returning student billing is based on the plan selected in the previous semester, unless you have completed the Meal Plan Change Request Form. If you wish to change your meal plan, complete the Meal Plan Change Request Form located under the Business Office folder on your MyCU account. The deadline to change a meal plan is August 25, 2023. Please confirm the meal plan reflected on your statement is the one you wish to have. Unused meals and Dining $ do not roll forward and meal plans will not be adjusted after the deadline.

The Hawk Flight Book Rental Program is a preferred digital model that allows students to have digital access to all required material (physical books will be used if the digital format is not available for the required material). Students are automatically enrolled into the program each semester; full-time students cost $410 per semester and part-time students cost $200 per semester. Digital access for the Hawk Flight Book Program will be emailed to students before the beginning of the semester and physical books will be available to pick up in the Bookstore at the start of the semester. The deadline to opt-out of the Hawk Flight Book Rental Program for Fall 2023 is August 1, 2023. The opt-out request for the upcoming semester can be completed with the Bookstore Rental Opt-Out link on MyCU. Students who complete the opt-out request, are not eligible to participate in the program until Spring 2023. Students who do not opt-out by the deadline will still be charged for the Hawk Flight Book Rental Program even if digital material is not used or physical books are not picked up. Students will be notified via email about the Fall return deadline for the physical books. Books not returned by the deadline will result in the non-return fee being applied to student accounts.

If you anticipate special fees, such as a music fee, overload class charge, etc., which are not included on the statement, you may adjust the balance due, or we will bill you for such charges later in the semester.

Chowan University requires all full-time students to have some form of health insurance. The University offers a short-term accident and sickness plan (“Plan”) in which you will be automatically enrolled unless a Waiver Form certifying coverage under another plan is submitted online. If you are covered under another plan and do not wish to participate in the plan offered by the University, deduct the “Plan” charges ($440) from the statement and complete the online form at chowan.edu/insurance as soon as possible. To prevent being charged for the “Plan”, the waiver form must be submitted no later than August 25, 2023. From this same link, you may view the benefits of the “Plan” and find a claim form. Note: Providing your health insurance card to another university department does not equate to completing the waiver online.

The HawksCard allows students to utilize several functions throughout campus:

  • Entry Access to Residence Halls, Hawks Nest, and Jenkins Center Gym
  • Meal Plan Use at Thomas Cafeteria or Murf’s in the form of conversions
  • Dining $ at Thomas Cafeteria or Murf’s
  • Laundry $– Resident students will have $45 loaded on their card each semester ($80 for private room residents) to be used specifically in campus laundry rooms only. This money is reloaded each semester and balances do not roll forward from semester to semester.  
  • HawksBucks– Students and/or others may deposit money on the student’s card to be used specifically on campus for purchases at the Campus Bookstore, Cafeteria, Murf’s, Pepsi vending, or for laundry services. To make deposits into your HawksBucks account and view account balances, visit chowan.edu/eaccounts. New users will need to create a new account.

If you have been offered a financial aid package and you have accepted this package, your aid (less work study) is shown on the statement as a credit. If you have not been offered a financial aid package, have not accepted the package, or have missing documentation, no aid will be shown on the statement. We encourage you to log into chowan.edu/netpartner to view your awards and financial aid documents.  Should you need additional assistance, contact the Financial Aid Office at (252) 398-6535. If you have accepted a Direct Loan (Stafford or PLUS) as part of your financial aid, a fee will be deducted from the loan before the school receives any loan money; therefore, the loan funds shown on the statement may be less than the amount you actually borrow and repay. The Direct Stafford loan origination fee is 1.057%. The Direct PLUS Loan origination fee is 4.228%. Loan funds for first-time borrowers are available 30 days after the start of classes.

Your fall semester balance is due by August 1, 2023, and may be paid by one of the following methods:

  1. Cash, check, or money order, payable to Chowan University.
  2. Credit/Debit Card: MasterCard, Visa, or Discover
    1. Accepted online (go to chowan.edu/payments)
    2. Accepted by telephone at (252) 398-6290
    3. Accepted in person in the Business Office
  3. Payment Plan arranged through Chowan University (recurring auto draft payment options available and are encouraged)

In an effort to expedite the registration process for those students that have completed all administrative requirements by August 1, 2023, Chowan offers an Express Check-In process. To be eligible for Express Check-In, a student must have:

  • Registered for classes
  • Completed all medical/immunization records
  • Submitted the housing form or commuter form
  • Accepted/declined any financial aid offered
  • Completed any necessary loan documents
  • Balance paid in full or appropriate payment arrangements (*)
  • More may be required for incoming students

(*) Setting up a payment plan does not constitute clearance with the Business Office.

Note: Failure to make payment or satisfactory arrangements by August 1, 2023, may result in cancellation of your residence hall room and you will not be guaranteed housing for the fall semester.

Beginning July 15, 2023, you can check on your status of the required items to qualify for Express Check-In by going to the MyCU Portal, log in using your network ID and password, then click on the Student tab, and then Business Office. (New students: You will get your network ID and password from your advisor when you register for your classes.)  Commuters will be sent an e-mail prior to the start of school with instructions on Express Check-In procedures