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Admissions: Adult Degree
Tuition Deferment for Employer Reimbursement

Chowan University recognizes that many companies offer tuition reimbursement to their employees. While the student is ultimately responsible for the payment of their tuition and fees, Chowan has established the following policies to allow a student to take advantage of this employer benefit by deferring payment of all, or a portion, of his/her tuition and related costs.

To defer payment as the result of an employer’s tuition reimbursement plan, a student must provide the University with a letter from the employer, on official letterhead, certifying the student’s eligibility for tuition reimbursement. The letter should specify the conditions of reimbursement and must include the following:

• The percentage of tuition that will be reimbursed
• Whether the costs of books are reimbursable
• Whether the company reimburses Chowan University or the student
• Should Chowan bill the company directly and to whom
• Whether copies of grades are required to be sent to employer
• When payment or reimbursement will be made
• Other conditions of the employer’s reimbursement plan

A new letter must be submitted for each semester that a deferment is desired. A copy of the employer’s tuition reimbursement policy is not sufficient documentation to receive an employee reimbursement deferment. In addition, the University reserves the right to accept or reject a student’s request to defer payment through employer reimbursement.

The employer’s certification letter and payment of any uncovered or past balance must be received by the payment due date to avoid any late or nonpayment fees. Payment of the reimbursable portion of the semester’s charges will be deferred until the student is reimbursed by his/her employer, or two (2) weeks after the final day of classes, whichever is sooner. (Exception: Deferment of payment for a graduating student will not be extended beyond the end of the final semester. All account balances must be paid prior to graduation.)